Republic of the Philippines

Human Resource Management Office

City of Legazpi

CITIZEN’S CHARTER

VISION:

To support the Hospital’s effort in attracting, developing retaining and engaging a high performing workforce in support of excellence in the Hospital mission while performing and recruiting.

Mission:

A strong focus, service-oriented organization in the pursuit of quality development and implementation of human resources practices that will serve a resource to employees in supporting them to make informed decision regarding work and life issues while respecting the need for confidentiality.

HOW TO AVAIL THE SERVICE

A.  APPLICATION FOR EMPLOYMENT

ABOUT THE SERVICE:

Application at the Legazpi City Hospital is open to anyone particularly bonafide residents provided they meet the qualifications required for the job opening. Job openings are posted at the City Hall Bulletin Boards and at the website of the Hospital and also published at the Civil Service Commission (CSC) ROV. Applications should be submitted to the Human Resource Office of LCH. The screening committee conducts screening to determine of the applicant is eligible for the position.Then submits the application to the HRMO-City Hall for verification and scheduling of PS Board screening. The Personnel Selection Board (PSB) screens applicants.


The PSB Composition:

  • City Mayor or his duly assigned representative
  • City Vice-Mayor or his duly assigned representative
  • Sangguniang Bayan Member – Chairman of the Committee on Labor and Employment and Civil Service Matter.
  • Department Heads of the department which has the vacancy
  • City Human Resource Management Officer and its staff as its Secretariat
  • Two (2) representatives of the rank and file career employees. One (1) form the first level and one (1) from the second level.
  • President of the City Employee Association
No. Actions to Take Corresponding Task of Hospital Personnel Duration of Activity (Maximum Time) Person in Charge Documents Required Amount Fee
1 Applicants submit credentials Receive resume/application 3 minutes Ammie Daet
  • Resume/Personal Data Sheet
  • Application Letter
  • Transcript of Records
  • Certificate of previous employment (if any)
  • Certificate of eligibility/competency (if any)
  • Other documents (if any)
2 Checks and evaluates applicant`s qualifications with reference to the requirements of the position applied for 15 minutes Ammie B. Daet
3 Conducts Preliminary screening 20 minutes
  • Marlene C. Balubar (Admin. Applicants)
  • Dr. Jose Q. Relacion (Medical Doctors and Nurses)
4 Forward all documents and requirements submitted by the applicant to HRMO 20 minutes Jose Peter R. Selfides (Designated Liason Officer)

ABOUT THE SERVICE:

B. APPLICATION FOR LEAVE

Employee accrue leave credits each month and such credits may be used by the employee when the need to temporarily leave work arises, either due to illnesses or personal circumstances. Actual leaves are deducted from these leave credits. If an employee’s leave period goes beyond the accured credits, he/she will not be entitled to pay for the excess leave. Applications for vacation leave must be filed at least five  (5) days before the leave. For sick leaves, the application must be filed immediately upon the employee’s return from such leave.


No. Actions to Take Corresponding Task of Hospital Personnel Duration of Activity (Maximum Time) Person in Charge Documents Required Amount Fee
1 Employees application for leave The employee file a leave of Absence accomplishes three (3) copies of an application for Leave Form for signature of the Chief of Hospital and his/her immediate supervisor 5 minutes Employee
  • Application Leave Form
  • Medical Certificate for Sick Leave (exceeding 4 days)
  • Clearance for Travel abroad (in case Vacation Leave will spent overseas)
2 Employee submits the Application for Leave Form to HR Office of LCH together with the Requirements (if any) 5 minutes Ammie B. Daet
3 Records the Application for Leave in the Logbook. Checks supporting documents are correct and in order 20 minutes Ammie B. Daet
4 Forwarded application for leave to HRMO-City Hall. The Acting Human Resource Management Officer who approves the computation on the Application Leave 20 minutes Jose Peter Selfides

NOTE:

  • Special Privilege Leave shall be filed in advance (1 week)
  • Vacation Leave shall be filed in advance (discrimination of the Head of Office)
  • Maternity Leave shall be filed in every instance of pregnancy.
  • Sick Leave shall be filed upon employee return to office for medical check-up which can be filed in advance.
  • Mandatory five-day vacation leave (Forced Leave) shall be arranged with the Chief of Hospital.

C. APPLICATION FOR SECURING SERVICE RECORD/CERITIFICATE OF EMPLOYMENT AND OTHER PERSONAL RECORDS

Employee accrue leave credits each month and such credits may be used by the employee when the need to temporarily leave work arises, either due to illnesses or personal circumstances. Actual leaves are deducted from these leave credits. If an employee’s leave period goes beyond the accured credits, he/she will not be entitled to pay for the excess leave. Applications for vacation leave must be filed at least five (5) days before the leave. For sick leaves, the application must be filed immediately upon the employee’s return from such leave.


ABOUT THE SERVICE:

The LCH employees may request the HRMO for copies of service records, certificate of employment and other certifications and personal records. These usually required for loans, credit E-Card application, NOSA Step Increments/promotions, retirement and terminal leave purposes. Employment to other companies/agencies upon resignation from the government service.

No. Actions to Take Corresponding Task of Hospital Personnel Duration of Activity (Maximum Time) Person in Charge Documents Required Amount Fee
1 Securing Service Records/Certificate of Employment and other Personal Records Employees registers in the Logbook, indicates the type of document being requested and its purpose 5 minutes Employee
2 Person in-charge conducts interview regarding the requested document 5 minutes Ammie B. Daet
3 Forward to HRMO the record/certification requested 20 minutes Jose Peter R. Selfides
4 Employee receives the document from Human Resource Office-LCH 1 day (upon returning back to LCH-HR from HRMO City Hall)

D.   APPLICATION OF EMPLOYEES TO ATTEND TRAININGS/SEMINARS

No. Actions to Take Corresponding Task of Hospital Personnel Duration of Activity (Maximum Time) Person in Charge Documents Required Amount Fee
1 Employees to Attend Trainings and Seminars Receive and log invitation for training 5 minutes Ammie B. Daet
  • Invitation
  • Request letter
  • Program itinerary
2 Submit the requested invitation for training for evaluation and approval of the Chief of Hospital 15 minutes Ammie Daet
3 Prepare/Encode the Office Order/Travel Order
4 Approval and signature of the Chief of Hospital 5 minutes Ammie B. Daet
5 Approval and signature of the Honorable Mayor 20 minutes (depends on the availability of the Honorable Mayor) Ammie B. Daet
6 Forward to HRMO for Travel Order’s control numbers 20 minutes Jose Peter R. Selfides