Republic of the Philippines
Human Resource Management Office
City of Legazpi
CITIZEN’S CHARTER
HOW TO AVAIL THE SERVICE
A. APPLICATION FOR EMPLOYMENT
ABOUT THE SERVICE:
Application at the Legazpi City Hospital is open to anyone particularly bonafide residents provided they meet the qualifications required for the job opening. Job openings are posted at the City Hall Bulletin Boards and at the website of the Hospital and also published at the Civil Service Commission (CSC) ROV. Applications should be submitted to the Human Resource Office of LCH. The screening committee conducts screening to determine of the applicant is eligible for the position.Then submits the application to the HRMO-City Hall for verification and scheduling of PS Board screening. The Personnel Selection Board (PSB) screens applicants.
The PSB Composition:
- City Mayor or his duly assigned representative
- City Vice-Mayor or his duly assigned representative
- Sangguniang Bayan Member – Chairman of the Committee on Labor and Employment and Civil Service Matter.
- Department Heads of the department which has the vacancy
- City Human Resource Management Officer and its staff as its Secretariat
- Two (2) representatives of the rank and file career employees. One (1) form the first level and one (1) from the second level.
- President of the City Employee Association
No. | Actions to Take | Corresponding Task of Hospital Personnel | Duration of Activity (Maximum Time) | Person in Charge | Documents Required | Amount Fee |
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1 | Applicants submit credentials | Receive resume/application | 3 minutes | Ammie Daet |
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2 | Checks and evaluates applicant`s qualifications with reference to the requirements of the position applied for | 15 minutes | Ammie B. Daet | |||
3 | Conducts Preliminary screening | 20 minutes |
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4 | Forward all documents and requirements submitted by the applicant to HRMO | 20 minutes | Jose Peter R. Selfides (Designated Liason Officer) |
ABOUT THE SERVICE:
B. APPLICATION FOR LEAVE
Employee accrue leave credits each month and such credits may be used by the employee when the need to temporarily leave work arises, either due to illnesses or personal circumstances. Actual leaves are deducted from these leave credits. If an employee’s leave period goes beyond the accured credits, he/she will not be entitled to pay for the excess leave. Applications for vacation leave must be filed at least five (5) days before the leave. For sick leaves, the application must be filed immediately upon the employee’s return from such leave.
No. | Actions to Take | Corresponding Task of Hospital Personnel | Duration of Activity (Maximum Time) | Person in Charge | Documents Required | Amount Fee |
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1 | Employees application for leave | The employee file a leave of Absence accomplishes three (3) copies of an application for Leave Form for signature of the Chief of Hospital and his/her immediate supervisor | 5 minutes | Employee |
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2 | Employee submits the Application for Leave Form to HR Office of LCH together with the Requirements (if any) | 5 minutes | Ammie B. Daet | |||
3 | Records the Application for Leave in the Logbook. Checks supporting documents are correct and in order | 20 minutes | Ammie B. Daet | |||
4 | Forwarded application for leave to HRMO-City Hall. The Acting Human Resource Management Officer who approves the computation on the Application Leave | 20 minutes | Jose Peter Selfides |
NOTE:
- Special Privilege Leave shall be filed in advance (1 week)
- Vacation Leave shall be filed in advance (discrimination of the Head of Office)
- Maternity Leave shall be filed in every instance of pregnancy.
- Sick Leave shall be filed upon employee return to office for medical check-up which can be filed in advance.
- Mandatory five-day vacation leave (Forced Leave) shall be arranged with the Chief of Hospital.
C. APPLICATION FOR SECURING SERVICE RECORD/CERITIFICATE OF EMPLOYMENT AND OTHER PERSONAL RECORDS
Employee accrue leave credits each month and such credits may be used by the employee when the need to temporarily leave work arises, either due to illnesses or personal circumstances. Actual leaves are deducted from these leave credits. If an employee’s leave period goes beyond the accured credits, he/she will not be entitled to pay for the excess leave. Applications for vacation leave must be filed at least five (5) days before the leave. For sick leaves, the application must be filed immediately upon the employee’s return from such leave.
ABOUT THE SERVICE:
The LCH employees may request the HRMO for copies of service records, certificate of employment and other certifications and personal records. These usually required for loans, credit E-Card application, NOSA Step Increments/promotions, retirement and terminal leave purposes. Employment to other companies/agencies upon resignation from the government service.
No. | Actions to Take | Corresponding Task of Hospital Personnel | Duration of Activity (Maximum Time) | Person in Charge | Documents Required | Amount Fee |
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1 | Securing Service Records/Certificate of Employment and other Personal Records | Employees registers in the Logbook, indicates the type of document being requested and its purpose | 5 minutes | Employee | ||
2 | Person in-charge conducts interview regarding the requested document | 5 minutes | Ammie B. Daet | |||
3 | Forward to HRMO the record/certification requested | 20 minutes | Jose Peter R. Selfides | |||
4 | Employee receives the document from Human Resource Office-LCH | 1 day (upon returning back to LCH-HR from HRMO City Hall) |
D. APPLICATION OF EMPLOYEES TO ATTEND TRAININGS/SEMINARS
No. | Actions to Take | Corresponding Task of Hospital Personnel | Duration of Activity (Maximum Time) | Person in Charge | Documents Required | Amount Fee |
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1 | Employees to Attend Trainings and Seminars | Receive and log invitation for training | 5 minutes | Ammie B. Daet |
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2 | Submit the requested invitation for training for evaluation and approval of the Chief of Hospital | 15 minutes | Ammie Daet | |||
3 | Prepare/Encode the Office Order/Travel Order | |||||
4 | Approval and signature of the Chief of Hospital | 5 minutes | Ammie B. Daet | |||
5 | Approval and signature of the Honorable Mayor | 20 minutes (depends on the availability of the Honorable Mayor) | Ammie B. Daet | |||
6 | Forward to HRMO for Travel Order’s control numbers | 20 minutes | Jose Peter R. Selfides |